Drive

Google Docs

Information on How to Use Google Docs

Google Docs

How to use Google Docs

Google Docs is an online word processor that lets you create and format documents and work with other people. See our top five tips for Google Docs.

Step 1: Create a document

To create a new document:

  1. On your computer, open the Docs home screen at docs.google.com.
  2. In the top left, under "Start a new document," click New.

You can also create new documents from the URL docs.google.com/create.

Step 2: Edit and format

To edit a document:

  1. On your computer, open a document in Google Docs.
  2. To select a word, double-click it or use your cursor to select the text you want to change.
  3. Start editing.
  4. To undo or redo an action, at the top, click Undo  or Redo .

Note: To edit a document on a touchscreen device, like a Pixel Book, double-tap the document to start typing.

You can add and edit text, paragraphs, spacing, and more in a document.

 Step 3: Share & work with others

You can share files and folders with people and choose whether they can view, edit, or comment on them.

Google Docs

Docs cheat sheet

1. Edit and add styles to your text. " "

Formatting text options, such as alignment and indentation
 

2. Work with different versions and copies of your document.

" "

Make a copy: Create a duplicate of your document.

Download as: Download your document in other formats, such as Microsoft® Word® or Adobe® PDF.

Email as attachment: Send a copy of the document to people. You can change the format.

Version history: See all the changes you and others have made to the document or revert to earlier versions.

Publish to the web: Publish a copy of your document as a webpage, or embed your document in a website.

Click "File" for options to work with different versions
 

3. Enhance your document by adding features.

" "

Image: Insert an image from your computer, the web, Drive, and more.

Table: Select the number of columns and rows to create a table.

Drawing: Create pictures, flowcharts, diagrams, and more.

Chart: Add different types of charts, or add a chart from Sheets.

Bookmark: Add shortcuts to specific places within your document.

Table of contents: Create an autogenerated table of contents that links to each heading (where you’ve applied heading styles).

Insert items using the menu
 

4. Click Share to share your document and then choose what collaborators can do. They’ll also receive an email notification.

" "

  Share or unshare Edit content directly Suggest edits Add comments
Can edit
Can comment    
Can view        

 

5. Collaborate with your team in real time." "

Find collaboration features

Google Docs

Change page setup of a Google Doc

  1. On your computer, open a document in Google Docs.
  2. In the toolbar, click File and then Page setup.
  3. Go to the setting you want to change:
    • Orientation
    • Paper size
    • Page color
    • Margins
  4. Make your changes.
  5. Click OK.
  6. Optional: To make new documents open with the settings you chose, click Set as default.

 

Google Docs

Switching to Docs from Microsoft Word

In Word... In Docs...
Share your document using Microsoft® SharePoint® or OneDrive®
Share your document from Docs
  1. From a document, click Share.
  2. Under People, enter the email address of the person or group you want to share with.
  3. Click Edit Edit and choose the access level.
  4. Click Send.

 

For more details, see Get started with Docs

Share your document with Word users

  1. From a document, click File > Email as attachment.
  2. Under Attach as, choose the format (Word, PDF, etc.).
  3. Enter the email address, subject, and message.
  4. Click Send.

 

For more details, see Work with Microsoft Office files.

Collaborate in real-time in Word Online
Collaborate in real-time in Docs

When you share a document, depending on their access, collaborators can edit documents, add comments, and assign tasks.

  1. Select the text you want to comment on.
  2. Click Add comment Add comment.
  3. To assign a comment to someone, enter + and the person’s email.
  4. Enter your comment, then click Comment.

 

Access version history in SharePoint or OneDrive
Access version history in Docs
  1. Select Fileand thenVersion historyand thenSee version history.
  2. Click a time stamp to see a previous version of the file.
  3. (Optional) Do any of the following:
    • To make a previous version the active version, at the top, click Restore this version.
    • To name a previous version, click More Moreand thenName this version.
    • To make a copy of a previous version, click More Moreand thenMake a copy.

For more details, read See changes to your Drive files and folders.

 

Track changes in a document
Make suggestions and comments

Make suggestions in a document

Add and assign comments in a document

  1. In DocsSheets, or Slides, select the text you'd like to comment on.
  2. Click Add comment Add comment.
  3. Enter your comment in the box.
  4. (Optional) To direct your task or comment to a specific person, enter a plus sign (+) followed by their email address. You can add as many people as you want. Each person will get an email with your comment and a link to the file.
  5. (Optional) To assign the comment to a specific person, check the Assign to box.
  6. Click Comment or Assign.
Open a Word document
Open a Word document
  1. In Drive, double-click a Word file.

    A preview of your file opens.

  2. At the top, click Open with Google Docs.

Any changes you make are saved to the original Microsoft Office file.

For more details, see Work with Microsoft Office files.

 

Access a document offline in OneDrive
Access a document offline in Drive
  1. Install the Google Docs Offline extension.
  2. In Drive, click Settings Settingsand thenSettings.
  3. In the Offline section, check the Create, open and edit your recent Google Docs, Sheets, and Slides files on this device while offline box.
  4. Click Done.
  5. Right-click a file and turn on Available offline.

To learn how to access files offline from your desktop or mobile, see Access stored Drive files without the internet.

Save a document automatically in SharePoint or OneDrive or turn on AutoRecover
Save a document automatically in Drive
Insert pictures in your document
Add images to your document

You can drag and drop images from your computer into your document. Or, click Insertand thenImage and choose an image from Google Drive, Google Photos, the web, and more.

For more details, see Add and edit images.

Add an Excel chart to your document
Add a Sheets chart to your document
  1. In Sheets, select the chart you want to copy.
  2. At the top right, click More Moreand thenCopy chart.
  3. In Docs, right-clickand thenPaste
  4. Click Paste.

For more details, see Insert and edit charts.

Google Sheets

Google Sheets

How to Use Google Sheets

Step 1: Create a spreadsheet

To create a new spreadsheet:

  1. Open the Sheets home screen at sheets.google.com.
  2. Click New Add. This will create and open your new spreadsheet.

You can also create new spreadsheets from the URL sheets.google.com/create.

Step 2: Edit and format a spreadsheet

You can add, edit, or format text, numbers, or formulas in a spreadsheet.

Step 3: Share & work with others

You can share files and folders with people and choose whether they can view, edit, or comment on them.

Google Sheets

Edit & format a spreadsheet in Google Sheets

Edit data in a cell

  1. Open a spreadsheet in Google Sheets.
  2. Click a cell that’s empty, or double-click a cell that isn’t empty.
  3. Start typing.
  4. Optional: To add another line within a cell, press ⌘ + Enter on a Mac or Ctrl + Enter on Windows.
  5. When you’re done, press Enter.

Format one or more cells

  1. Open a spreadsheet in Google Sheets.
  2. Click a cell, then drag your mouse across nearby cells you want to select, or hold  on a Mac or Ctrl on Windows and click another cell.
  3. To format text or numbers in a cell, use the options in the toolbar at the top.

Format your data

Here are some options for formatting your cells or text. You can find these options above the document.

  • Undo Undo
  • Redo Redo
  • Bold Bold
  • Italic Italic
  • Strikethrough Strikethrough
  • Change font or font size
  • Color text Change text color
  • Fill color Change cell fill color
    • Single color
    • Alternating colors
  • Borders Change cell borders
    • Border color Change border color
    • Border style Change border style
  • Merge cells Merge cells
  • Change horizontal text alignment
  • Change vertical text alignment
  • Rotate text in a cell
  • Wrap Wrap text in a cell

To format part of the text or content in a cell, double-click the cell, select what you want to format, then select a formatting option.

Align & resize objects

Move an object anywhere you want or change its size. Lines will appear that show what it lines up with, equal space between objects, and when one object is the same size as another.

Add a theme 

You can apply changes to the format of an entire spreadsheet with themes. 

  1. Open a spreadsheet in Google Sheets
  2. At the top, click Format and then Theme
  3. Choose an available theme or click Customize to create your own. 

Notes: 

Parts of your spreadsheet affected by theme 

  • Text font and color of grid text, charts, and pivot tables
  • Hyperlink color of grid text
  • Chart background color
  • Color of series in charts
  • Pivot table background

Note: If you change the format of an item in your spreadsheet, it will override the theme. 

Google Sheets

Use conditional formatting rules in Google Sheets

Cells, rows, or columns can be formatted to change text or background color if they meet certain conditions. For example, if they contain a certain word or a number.

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Select the cells you want to apply format rules to.
  3. Click Format and then Conditional formatting. A toolbar will open to the right.
  4. Create a rule.
    • Single color: Under "Format cells if," choose the condition that you want to trigger the rule. Under "Formatting style, choose what the cell will look like when conditions are met.
    • Color scale: Under "Preview," select the color scale. Then, choose a minimum and maximum value, and an optional midpoint value. To choose the value category, click the Down arrow Down Arrow.
  5. Click Done.
Example

A teacher can highlight test scores to see which students scored less than 80%.

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Select the test scores.
  3. Click Format and then Conditional formatting.
  4. Under "Format cells if," click Less than. If there's already a rule, click it or Add new rule and then Less than.
  5. Click Value or formula and enter 0.8.
  6. To choose a red color, click Fill Color fill.
  7. Click Done. The low scores will be highlighted in red.

Use advanced conditional formatting

Use custom formulas with conditional formatting

You can use custom formulas to apply formatting to one or more cells based on the contents of other cells.

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Select the cells you want to format.
  3. Click Format and then Conditional formatting.
  4. Under the "Format cells if" drop-down menu, click Custom formula is. If there's already a rule, click it or Add new rule and then Custom formula is.
  5. Click Value or formula and add the formula and rules.
  6. Click Done.

Note: Formulas can only reference the same sheet, using standard notation "(='sheetname'!cell)." To reference another sheet in the formula, use the INDIRECT function.

Example 1

To highlight when there's more than one occurrence of the same value in your data:

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Select the range you want to format. For example, cells A1 to A100.
  3. Click Format and then Conditional formatting.
  4. Under the "Format cells if" drop-down menu, click Custom formula is. If there's already a rule, click it or Add new rule and then Custom formula is.
  5. Write the rule for the first row. In this case the rule would be, "=COUNTIF($A$1:$A$100,A1)>1."
  6. Choose other formatting properties.
  7. Click Done.

Example 2

To format an entire row based on the value of one of the cells in that row:

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Select the range you want to format, for example, columns A:E.
  3. Click Format and then Conditional formatting.
  4. Under the "Format cells if" drop-down menu, click Custom formula is. If there's already a rule, click it or Add new rule and then Custom formula is.
  5. Write the rule for the first row. For example, if you want to make the whole row green if the value in column B is "Yes", write a formula like "=$B1="Yes"."
  6. Choose other formatting properties.
  7. Click Done.

Absolute vs. relative references

Often, you will need to add dollar signs ($) in front of letters and numbers in formulas so that the formatting is applied using absolute references as opposed to relative references (A1 to B1, A2 to B2).

Use wildcard characters with conditional formatting

You can use wildcard characters to match multiple expressions. Wildcard characters can be used with the "Text contains" or "Text does not contain" fields while formatting.

  • To match any single character, use a question mark (?). For example, a text rule containing "a?c" would format cells with "abc," but not "ac" or "abbc."
  • To match zero (0) or more characters, use an asterisk (*) . For example, a text rule containing "a*c" would format cells with "abc," "ac," and "abbc" but not "ab" or "ca."
  • To match a question mark or asterisk in text, you can escape the wildcard characters by adding a tilde (~) in front of them. For example, a text rule containing "a~?c" would format cells with "a?c" but not "abc" or "a~?c."

Notes:

Google Sheets

Sort & filter your data in Google Sheets

You can sort data in alphabetical and numerical order, or use filters to hide data you don't want to see.

NoteFilter views are only available on a computer. See the FILTER article for info about the function.

Sort data in alphabetical or numerical order

  1. On your computer, open a spreadsheet in Google Sheets.

  2. Highlight the group of cells you'd like to sort.

  3. Click Data and then Sort range.

  4. If your columns have titles, click Data has header row.

  5. Select the column you'd like to be sorted first and choose a sorting order. 

  1. Click Sort

Sort an entire sheet

  1. On your computer, open a spreadsheet in Google Sheets.

  2. At the top, right-click the letter of the column you want to sort by. 

  3. Click Sort sheet by A to Z or Sort sheet Z to A.

Tip: If your sheet includes a header row, freeze the first row.

Sort by color

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Select a range of cells.
  3. Click Data and then Create a filter.
  4. To see filter options, go to the top of the range and click Filter Filter.
    • Sort by color: Choose which text or fill color to filter or sort by. Cells with the color you choose to sort by will move to the top of the range. You can sort by conditional formatting colors, but not alternating colors. 
  5. To turn the filter off, click Data and then Turn off filter.

Filter your data

To see and analyze data in a spreadsheet, use filters. Filters let you hide data that you don’t want to see. You’ll still be able to see all your data when you turn the filter off.

Filters vs. filter views

Both filters and filter views help you analyze a set of data in a spreadsheet.

Filters can be useful if:

Filter views can be useful if:

Note: You can import and export filters, but not filter views.

Use filters in a spreadsheet

To temporarily hide data in a spreadsheet, add a filter.

Note: When you add a filter, anyone with access to your spreadsheet will see the filter too. Anyone with permission to edit your spreadsheet will be able to change the filter.

Filter your data

To filter your data:

  1. On your computer, open a spreadsheet in Google Sheets.

  2. Select a range of cells.
  3. Click Data and then Create a filter.
  4. To see filter options, go to the top of the range and click Filter Filter.
  • Filter by condition: Choose conditions or write your own. 
  • Filter by values: To hide data points, uncheck the box next to the data point and click OK. 
  • Search: Search for data points by typing in the search box. 
  • Filter by color: Choose which text or fill color to filter by. You can filter by conditional formatting colors, but not alternating colors. 
  1. To turn the filter off, click Data and then Turn off filter.

Tip: You can sort data with a filter turned on. Only the data in the filtered range will be sorted. Learn how to sort data. 

Create, name, and save a filter view

Use a filter view when:

Create, save, or delete a filter view

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Click Data and then Filter views and then Create new filter view.
  3. Sort and filter the data.
  4. To close your filter view, go to the top right and click Close Close.
  5. Your filter view is saved automatically.

To delete or duplicate a filter view, in top right, click Options Settings and then Delete or Duplicate.

Rename a filter view

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Click Data and then Filter views.
  3. Select a filter view.
  4. Click the filter view name in the top left of the black bar and type the new name.
  5. Press Enter.

See an existing filter view

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Click Data and then Filter views.
  3. Select a filter view.
  4. Your filter will be applied to the spreadsheet.
  5. To close your filter view, go to the top right and click Close Close.

Save a filter as a filter view

  1. On your computer, open a spreadsheet in Google Sheets.

  2. Apply a filter.

  3. Click Data and then Filter views and then Save as filter view.

Use filter view with "view only" access

If you have permission to view a spreadsheet but not edit it, you can still use filter views:

  • To apply existing filter views, click Data and then Filter views.
  • You can create a temporary filter view that only you can use. Because you don’t have "edit" access to the spreadsheet, the filter view won't be saved.
  • Only users with permission to edit a spreadsheet can create filter views that anyone viewing the spreadsheet can use.

Google Slides

Google Slides

How to Use Google Slides

Google Slides is an online presentation app that lets you create and format presentations and work with other people.

Step 1: Create a presentation

To create a new presentation:

  1. Open the Slides home screen at slides.google.com.
  2. In the top left, under "Start a new presentation," click New Add. This will create and open your new presentation.

You can also create new presentations from the URL https://slides.google.com/create.

Step 2: Edit and format a presentation

You can add, edit, or format text, images, or videos in a presentation.

Step 3: Share & work with others

You can share files and folders with people and choose whether they can view, edit, or comment on them.

Google Slides

Change the Theme, Background, or Layout in Google Slides

You can customize how your presentation looks in Google Slides by changing the theme, background, or layout. 

Computer AndroidiPhone & iPad

Change theme

A theme is a preset group of colors, fonts, backgrounds, and layouts.

  1. On your computer, open a presentation in Google Slides.
  2. At the top, click SlideChange theme.
  3. On the right, click the theme you want.

Note: Learn how to apply a theme to only one slide.

Change the background color or image

Change background color

A background is the picture or color behind your slide's content. You can change the background color of one slide or the whole presentation. 

  1. On your computer, open a presentation in Google Slides.
  2. Choose a slide.
  3. At the top, click SlideChange background.
  4. To the right of "Color," click the box and choose a color.
    • To add the color to one slide, click Done.
    • To add the color to the whole presentation, click Add to theme.

Change background image

You can add an image saved in Google Drive or on your computer, then apply it to one slide or the whole presentation. 

Note: Images must be a .gif, .jpg, or .png, and less than 50 MB.

  1. On your computer, open a presentation in Google Slides.
  2. Choose a slide.
  3. At the top, click Slide Change background.
  4. To the right of "Image," click Choose.
  5. Choose an image, then click Select.
    • To add the image to one slide, click Done.
    • To add the image to the whole presentation, click Add to theme.

Import new theme

Note: Your imported theme must be from an existing Google Slides or PowerPoint presentation. You can also use your own image as the background for the entire presentation

  1. On your computer, open a presentation in Google Slides. 
  2. At the top, click Slide Change theme.
  3. In the bottom right, click Import theme.
  4. Double-click the presentation you want to use. 
  5. Click the theme you want. 
  6. Click Import theme.

Edit your theme colors

You can change the individual colors that make up your presentation's theme.

  1. On your computer, open a presentation in Google Slides
  2. At the top, click View Master.
  3. At the top, click Colors .
  4. To the right, under "Theme colors," choose the color you want to edit from the drop-down.
    • To use a pre-set color: Under "Default," click the color you want to use. 
    • To customize a color: In the multi-colored square, click the color you want to use or enter a hex value.

Change layout

A layout is the way your text and images are arranged on a slide. 

  1. On your computer, open a presentation in Google Slides.
  2. Select a slide.
  3. At the top, click Layout.
  4. Choose the layout you want to use.

Google Forms

Information Regarding How to Build Google forms, Build Quizzes with Google Forms

Google Forms

How to use Google Forms

Step 1: Set up a new form or quiz

  1. Go to forms.google.com.
  2. Click Blank Add .
  3. A new form will open.

Step 2: Edit and format a form or quiz

You can add, edit, or format text, images, or videos in a form.

Step 3: Send your form for people to fill out

When you are ready, you can send your form to others and collect their responses.

 

Edit your form

After you've created a form, you can add and edit up to 300 pieces of content, like questions, descriptions, images, and videos. To organize your form by topic, you can add up to 75 sections.

Add questions, headers & sections

Reuse questions from previous forms

Delete or edit items

To edit a question, header, or description, click the text you want to change.

Randomly order questions and answers

You can have questions and answers appear in a different order for everyone who fills out your form.

 

Note: Questions and answers will only be shuffled once per email address. Make sure each address is entered separately and not sent to a Google Group.

 

Change your default settings

To make every new form use the same settings:

  1. In Google Forms, open a form.
  2. At the top, click More Moreand thenPreferences.
  3. Any setting you turn on will be the default for any new form.
Google Forms

Create & grade quizzes with Google Forms

Make a new quiz & answer key

  1. In Google Forms, click Plus Plus.
  2. At the top right, click Settings Settings.
  3. Click Quizzes and then Make this a quiz.
  4. Optional: To collect email addresses, click General and then Collect email addresses.
  5. Click Save.
Make an answer key, assign points & add automatic feedback

Grade quizzes

You can see automatic summaries for all quiz responses, including:

Grade individual responses

If you collect email addresses, you can assign points and leave feedback on individual responses. After you grade each response, save your changes.

  1. In Google Forms, open a quiz.
  2. At the top, click Responses.
  3. Click Individual.
  4. To move between individuals, click Previous Previous or Next Next.
  5. Find the question you want to grade.
    • In the top right, enter how many points the response earned.
    • Under the answer, click Add feedback.
  6. Enter your feedback and click Save.
  7. To save your changes, at the bottom, click Save.
See quiz results
Grade question-by-question

Share results

If you collect email addresses in your form, you can send results immediately or wait until you’re ready to share them.

By default:

Change how you release grades

  1. At the top right, click Settings Settings.
  2. Click Quizzes.
  3. Choose Later, after manual review.
  4. Save.

Email results after review

  1. In Google Forms, open a quiz.
  2. At the top, click Responses and then Individual.
  3. At the top right of a response with a recorded email address, click Release score.
  4. Check the boxes next to the people you want to email.
  5. Click Send emails and release.
Google Forms

How to Show questions based on answers in Google Forms

Show questions based on answers

You can set up a survey so that people only see certain sections based on their answers.

  1. Open a form in Google Forms.
  2. At the bottom right, click More Moreand then Go to section based on answer.
    • You can also choose Submit form if you want the survey to end based on an answer.
  3. Choose specific sections to send people to.

Skip sections in your form

  1. Open a form in Google Forms.
  2. To add a section break, click Add section Section.
  3. At the bottom of each section, you can choose which section people go to next.

Filestream

 

Installing Google Drive File Stream for Mac

  1. From a Finder window, delete the old Google Drive folder from your computer. (The folder should be listed under “Devices”.)
  2. If you haven’t already done so, log in to your Georgetown Google Apps account.
  3. From your Web browser, go to the Google Drive File Stream home page.
    Click the Getting Started button under Business
  4. On the “Google Drive Help” page, click Download for Mac.
    Click Download for Mac
  5. If prompted, save the installer file to your Desktop. (If you’re not prompted, the file may have been saved in your Downloads folder.)
  6. Double-click the installer file.
  7. Double-click the .pkg file
    Double-click the File Stream installer file 
  8. In the pop-up window, click Continue.
    Click Continue
  9. Click Continue in the next window.
    Click Continue
  10. Click Install in the next window.
    Click Install
  11. In the next window, enter your computer password and then click Install Software to start the installation process.
    Click Install Software
  12. After a few moments, you should see the following install confirmation message. Click Close.
    Click Close
  13. If you see the pop-up window shown below, click Move to Trash.
    Click on the Move to Trash button

Transfer Ownership in Google Drive

Transfer file ownership

You’re the owner by default for files that you create in Docs, Sheets, and Slides, or upload into Drive. But, you can transfer ownership of your Google files (Docs, Sheets, and Slides) and folders to anyone you'd like, as long as that person has an email address.

If you're a Google Apps user, you can't transfer ownership to someone else who is outside of your domain.

How to change owners

You can change who owns a file or folder in Drive.

  1. Go to Drive or a Docs, Sheets, or Slides home screen.
  2. Open the sharing box:
    • In Drive: Select the file or folder and click the share icon at the top .
    • In a Docs, Sheets, or Slides home screen: Open the file and click Share in the top-right corner of the file
  3. If the new owner already has edit access, skip to Step 4. Otherwise, follow these steps:
    1. Type the email address of the new owner in the "Invite people" field
    2. Click Share & save.
  4. Click Advanced in the bottom-right corner of the sharing box.
  5. Click the drop-down menu next to the name of the person you want to own the file or folder.
  6. Select Is owner.
  7. Click Done.

You'll have access to the file as an editor after you transfer ownership.

Google Apps Customers: You can't make someone outside of your domain the owner of your Google Doc. Only Google Apps customers in Government and Education domains can transfer ownership of a synced or uploaded file (like a PDF or image file).

Consumer Drive users: You can't transfer ownership of a synced or uploaded file (like a PDF or an image file).

Things to consider before you transfer ownership

How to Share Google Calendar

  1. Go to calendar.google.com
  2. In the My calendars list on the left side of the page, click the down-arrow button next to the calendar you want to share, then select Share this calendar.
  3. Enter the email address of the person you want to share your calendar with.
  4. From the drop-down menu on the right side, select a level of permission, then click Add Person.
    1. For a busy search only for Public, set the permissions for Make Available for Iredell-Statesville Schools to See Only Free/Busy (Hide details) from the drop down box
  5. If you want to send a link to someone, click the Get Sharable Link
  6. Click Save.

Share a File in Google Drive

Step 1: Find the file you want to share

Share a single file

  1. On a computer, go to Google DriveDocsSheets, or Slides.
  2. Click the file you want to share.
  3. Click Share or Share Share.

Step 2: Choose who to share with & how they can use your file

Share with specific people

If you use a Google Account through work or school, you might not be able to share files outside of your organization.

  1. Under "People," enter the email address you want to share with. 
    • Note: If you share with an email address that isn’t a Google Account, they’ll only be able to view the file.
  2. To choose what someone can do with your file, click the Down arrow Down.
  3. If you don’t want to send an email to people, click Advanced and uncheck the Notify people box. If you notify people, each email address you enter will be included in the email.
  4. Click Send.
Share a file publicly

Share & collaborate on a file with more than 100 people

Up to 100 people with view, edit, or comment permissions can work on a Google Docs, Sheets, or Slides file at the same time. When more than 100 people are accessing a file, only the owner and some users with editing permissions can edit the file.

To share and collaborate on a file with more than 100 people: 

Publish the file

Check or revert to earlier file versions in Drive

View or revert to earlier versions of Docs, Sheets, and Slides files

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Note: You need Owner or Can edit access to see the version history.

  1. In Drive, open your file.
  2. Click Fileand thenVersion historyand thenSee version history.
  3. Click a timestamp to see a previous version of the file. Below the timestamp, you’ll see:
    • Names of people who edited the document.
    • A color next to each person’s name. The edits they made appear in that color.
  4. (Optional) To revert to this version, click Restore this version.

Upload a new version of a non-Google file to Drive

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On the web

  1. In Drive, right-click the file that isn’t in a Google format and select Manage versions.
  2. Click Upload New Version and select the file from your computer.
  3. When the new version is uploaded, click Close.

From your computer

  1. If you haven't already, install Drive File Stream.
  2. On your computer, find the non-Google file.
  3. Click Drive File Stream Drive File Stream.
  4. Click Open Google Drive Folder.
  5. Do one of the following actions:
    • To move the file, drag it into a folder.
    • To copy the file, copy and paste it into a folder.

The file synchronizes automatically to Drive on the web. If you update an existing file, the previous file is overwritten, but versions are maintained.

Download or revert to earlier versions of non-Google files in Drive

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  1. In Drive, click the file and at the top right, click More Moreand thenManage versions.
  2. Click More Moreand thenDownload Downloadto download the file.
  3. (Optional) To revert to an earlier version (such as the one you downloaded above), click Upload New Version, find the version of the file, and click Open.
  4. Click Close.

How to Upload to Google Drive

Upload files & folders

On your computer, you can upload from drive.google.com or your desktop. You can upload files into private or shared folders.

  1. On your computer, go to drive.google.com.
  2. At the top left, click New and then  File Upload or Folder Upload.
  3. Choose the file or folder you want to upload.

Drag files into Google Drive

  1. On your computer, go to drive.google.com.
  2. Open or create a folder.
  3. To upload files and folders, drag them into the Google Drive folder.